Plastics: Coordinator

Position Summary:

The position is responsible for supporting designated staff with administrative, financial and issue management services provided to groups within the Plastics division. The position directly supports several division teams and groups, and overall division operations. The position functionally supports the Center for the Polyurethane Industry (CPI) as well as other division staff and reports directly to the Managing Director, Plastics.

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Major Duties and Responsibilities:

  • Supports the management and oversight of the budget and accounting, including tracking expense reports and invoices for assigned groups.
  • Manages member lists, handles all logistical arrangements for meetings (e.g., room and catering arrangements, document distribution, follow up, etc.).
  • Composes and drafts various correspondence and materials (e.g., letters, memorandum, reports, issue papers, newsletters, benefits materials and messages).
  • Coordinates and schedules meetings and conference calls for assigned division groups as well as maintains meeting materials and records.
  • Researches and summarizes scientific, public health and environmental policy issues.
  • Participates in meetings including taking minutes, recording and following up on action items, as assigned by group managers.
  • Ensures web properties for assigned groups are accurate and up to date.
  • Participates in key external events and represent groups, as needed.
  • Establishes and maintains systems for managing electronic and paper-based documents for assigned division groups.
  • Maintains membership and contact lists for assigned groups.
  • Responds to all member requests for information.
  • Plans travel for supported staff.
  • Assists with preparation of expense reports, processes all contracts and invoices, maintains contract and other files.
  • Assists in preparation of budgets, use of Report Manager, and tracking dues income and expenditures, including tracking aged receivables.
  • Assist in the planning and execution of the CPI Technical Conference, initiates contracts for the Professional Development Program (PDP) instructors, ensures work product for PDP is delivered in a timely fashion and is cleared by legal, as well as assists with shipping of conference materials and provides on-site assistance at conference (once per year/up to five days on site).
  • Performs other duties as assigned.

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Qualifications/Requirements:

  • Bachelor’s degree or equivalent experience.
  • Three years of trade association and/or similar public policy experience.
  • Demonstrated accounting and budget experience, knowledge of chemical or related industry preferred.
  • Strong written and oral communication skills.
  • Ability to manage and prioritize multiple projects and tasks, work independently and efficiently, with minimal supervision, exercise sound judgment as well as handle sensitive and confidential information.
  • Working knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint and Access, as well as SharePoint and other extranet platforms.
  • Experience designing and managing webinars.

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